Global Privacy Policy
Version: 1.0 Effective Date: 29 May 2025 Contact: operationsteam@clinicianscheck.com
This Privacy Policy describes how CliniciansCheck ("we", "us", or "our") collects, uses, shares, and protects personal information when you access or interact with https://clinicianscheck.com (the “Site”) or use any of our associated services (the “Services”).
We are committed to protecting your data and operating in full compliance with applicable data protection laws across all jurisdictions in which we do business.
1. Introduction
1.1 This Global Privacy Policy sets out how CliniciansCheck ("we", "us", "our") collects, processes, stores, and protects personal data in accordance with global data protection and privacy laws. 1.2 This policy applies to all website users, patients, clinicians, service providers, and visitors regardless of location, and is compliant with GDPR (EU and UK), HIPAA (US), PIPEDA (Canada), the Australian Privacy Act, the Indian Digital Personal Data Protection Act, the Brazilian LGPD, Singapore’s PDPA, and other relevant frameworks. 1.3 We are committed to transparency, lawfulness, fairness, purpose limitation, data minimisation, and accountability in all data operations.
2. Data Collection and Sources
2.1 We collect only the minimum personal data necessary for account creation, service access, legal compliance, and platform functionality. 2.2 Users may enter limited personal or medical information into their own accounts, including free text or notes. We do not moderate or flag this content. 2.3 All sensitive or health-related data requiring structured collection, storage, or review is directed to a third-party, external HIPAA-compliant system managed independently of the CliniciansCheck platform. 2.4 We do not access, analyse, or store any health records, diagnoses, or clinical notes submitted through these external tools. This ensures strict compliance with global medical data laws.
3. Legal Bases for Processing
3.1 We rely on the following lawful bases for processing personal data, depending on user location and jurisdictional requirements: 3.2 Consent (explicit or implied), contract necessity, legal obligation, public interest, and legitimate interest. 3.3 Where legally required, users are provided with opt-in choices and consent management options in line with local regulations.
4. Cross-Border Transfers and Data Sovereignty
4.1 We comply with international data transfer requirements, including adequacy decisions, standard contractual clauses, binding corporate rules, and national safeguards. 4.2 Data localisation rules are respected in all applicable regions, and users are informed where applicable of any data movement across borders.
5. Data Retention and Deletion
5.1 Personal data is retained only for as long as necessary to fulfil the purpose it was collected for, and in compliance with applicable laws. 5.2 Users may request deletion, anonymisation, or correction of their personal data, subject to verification and legal limitations. 5.3 CliniciansCheck does not retain structured health data, diagnostic reports, or medical records within its platform systems.
6. Individual Rights
6.1 Users have the right to access, correct, delete, or restrict their data. 6.2 Users may request a copy of their data in a portable format or raise objections to specific data processing. 6.3 Requests are processed promptly and in accordance with jurisdiction-specific timelines and safeguards.
7. Security Measures
7.1 We implement industry-standard physical, administrative, and technical safeguards to protect personal data, including encryption, access control, and staff training. 7.2 Third-party systems used for sensitive health information are selected for their high compliance standards and are subject to periodic review.
8. Cookies and Tracking
8.1 Our website uses strictly necessary cookies and optional tracking tools. 8.2 Users can manage cookie preferences via our Cookie Policy and consent banner, in accordance with EU ePrivacy Directive and similar global regulations.
9. Children’s Data
9.1 Our platform is not intended for children under the age of 16 unless a parent or guardian creates and manages the account on their behalf. 9.2 Where applicable, verified parental consent is required before collecting any child-related personal information.
10. Supervisory Authorities and Jurisdiction
10.1 We work in alignment with applicable regulatory bodies including, but not limited to: 10.2 The UK Information Commissioner’s Office (ICO), NHS England, General Medical Council (GMC), Care Quality Commission (CQC), EU Data Protection Authorities, US HHS and OCR, Canadian provincial privacy regulators, Australian OAIC, Singapore PDPC, Brazil’s ANPD, India’s Data Protection Board, and relevant national health data authorities. 10.3 We recognise the jurisdiction of these bodies and cooperate fully with regulatory investigations or complaints.
11. Changes to This Policy
11.1 We may update this policy periodically to reflect legal changes or platform updates. 11.2 The “Effective Date” will be updated accordingly and users will be notified where material changes are made.
12. Contact Us
12.1 For all privacy-related inquiries, data access requests, or complaints, please contact: operationsteam@clinicianscheck.com