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Supplier Code of Conduct

Effective Date: 23/05/2025 Issued by: Clinicians Check Limited

1. Purpose

At CliniciansCheck, we believe responsible partnerships are key to ethical and sustainable business. This Supplier Code of Conduct sets out the minimum standards we expect from all vendors, contractors, freelancers, and service providers (“Suppliers”) who work with us or appear on our platform.

Our goal is to ensure all suppliers operate legally, ethically, and with integrity, aligned with our values and regulatory obligations.

This Code is issued voluntarily in accordance with UK law and international business standards, and reflects CliniciansCheck’s commitment to ethical, lawful, and socially responsible supply chain governance.

2. Scope

This Code applies to all third-party suppliers, whether they provide:

  • Technology, hosting, or software

  • Clinical, administrative, or operational services

  • Products for sale or promotion on our platform

  • Consultancy, recruitment, logistics, marketing, or compliance support

3. Legal and Regulatory Compliance

Suppliers must comply with:

  • All applicable local, national, and international laws

  • UK Modern Slavery Act 2015

  • UK Bribery Act 2010

  • UK Equality Act 2010

  • General Data Protection Regulation (GDPR) and/or relevant data laws

  • International labour standards (e.g. ILO conventions)

  • Suppliers must maintain all relevant licenses, permits, and documentation.

Suppliers must also comply with:

Anti-Money Laundering (AML) and Counter-Terrorist Financing laws

Applicable economic or trade sanctions, including those issued by the UK, EU, U.S. (OFAC), or United Nations

4. Labour and Human Rights

We expect our suppliers to:

  • Prohibit forced labour, child labour, and human trafficking

  • Provide safe and fair working conditions

  • Comply with legal working hours and wage requirements

  • Respect freedom of association and collective bargaining

  • Prevent harassment, abuse, and discrimination

CliniciansCheck encourages suppliers to promote diversity and inclusion in their own recruitment, leadership, and contracting practices. We welcome collaboration with minority-owned, women-led, disability-inclusive, and socially responsible enterprises.

5. Health, Safety, and Environment

Suppliers must:

  • Maintain a safe and hygienic working environment

  • Follow environmental protection laws

  • Minimise waste, emissions, and environmental impact where possible

6. Business Ethics and Integrity

Suppliers must:

  • Avoid corruption, bribery, and anti-competitive behaviour

  • Declare conflicts of interest that may affect objectivity or impartiality

  • Uphold transparency in billing and commercial dealings

  • Never offer gifts, favours, or incentives to CliniciansCheck staff

7. Data Protection and Confidentiality

Suppliers must:

  • Comply with applicable data protection laws (e.g., UK GDPR, HIPAA if applicable)

  • Protect confidential data and trade secrets

  • Report any data breaches immediately to CliniciansCheck

  • Use personal data only for authorised purposes and with legal basis

8. Monitoring and Compliance

CliniciansCheck reserves the right to:

  • Request audits, certifications, or compliance reports

  • Conduct due diligence and risk assessments

  • Terminate agreements if breaches of this Code are found

9. Reporting and Whistleblowing

If a supplier or their staff become aware of misconduct, they should report it confidentially to:

operationsteam@clinicianscheck.com

All reports will be treated seriously and without retaliation.

10. Policy Updates and Acknowledgement

This Supplier Code of Conduct will be reviewed annually. Suppliers must:

  • Acknowledge receipt and understanding of this policy

  • Agree to comply as a condition of onboarding or continuing work with CliniciansCheck